Privacy Policy

Affected Persons: Affected Persons in this case are individuals who have contacted Personality Group electronically, by telephone, in person, by letter or otherwise in response to a specific advertisement or offer of employment or a position with a specific employer (hereinafter referred to as “Applicants“)

What data we process, on what legal basis, for what purpose and for how long.

Scope of Personal Data: If you are responding to a specific offer of employment or a job position made in any form or responding to an advertisement or information about a vacancy for a specific employer or the PERSONALITY Group for a specific employer (hereinafter referred to as the “Offer“).”), we process your personal data within the scope of the response form and the data requested in the offer, which are mainly name, surname, title, date of birth, address, email, telephone number, professional history, language skills, education, salary expectations, as well as the data contained in the CV, public profiles on the candidate’s personal networks and other documents that you have provided to us and the data contained in the records of interviews that you have completed with the PERSONALITY Group or with the prospective employer.

Purposes of processing:

1. Identifying and recommending suitable candidates for the job, checking whether the candidates meet the requirements and needs of the particular employer and the process of recruiting an employee or worker for the job (hereinafter referred to as the “selection process”) as well as the preparation of an employment contract or other similar private law contract or agreement between the candidate and the prospective employer.

2. Provision of applicants’ data to potential employers for the purposes of the selection process and the selection of employees or workers for a vacancy, as well as the preparation of an employment contract or other similar private law contract or agreement between the applicant and the prospective employer.

3. Asserting, defending and proving legal claims of the PERSONALITY Group and employers related to the recruitment process of a job applicant or services provided by the PERSONALITY Group to employers.

4. Archiving, scientific research or statistical purposes.

Legal basis

For the purposes of points 1 and 2 above, the legal basis for the processing of applicants’ personal data is Article 6 (1) (b) of the Regulation, i.e. the fact that the processing is
necessary for pre-contractual measures to be taken at the request of the data subject (pre-contractual relationship between the applicant, PERSONALITY and the potential employer).

For the purpose of point 3, the legal basis is Article 6 (1) f) of the Regulation, i.e. the existence of a legitimate interest of the PERSONALITY Group and/or the employer in asserting, defending and proving legal claims of the PERSONALITY Group and/or the employers related to the recruitment process of the job applicant or the services provided by the PERSONALITY Group to the employer.

For purpose 4, the legal basis in accordance with Article 6 (1) c) Regulation of the fulfilment of the legal obligation of the operator, resulting in particular from Act 395/2002 Coll. on archives and registers and on the amendment of certain acts.

Processing time

For the purposes of 1 and 2, personal data are processed until the selection process is fully concluded by the employer for a specific offer and the selection of a specific employee.

For the purposes of point 3, the data shall be processed until the expiry of the limitation period for private law claims, i.e. for a maximum period of 4 years from the end of the selection process and, if any legal claims proceedings have been initiated, then until the final conclusion of all proceedings and the recovery of all related benefits.

For the purposes of point 4, the processing period shall be determined by the retention period of the record, resulting from the law or the registry regulations, as a general rule 5 years.

Categories of processors or other recipients of data:

The PERSONALITY Group provides personal data of applicants and candidates to third parties, which are natural or legal persons or institutions established in the European Union that seek or recruit employees or workers for vacancies or similar positions (hereinafter referred to as the “Employer”). The employer is an independent operator within the meaning of the Regulation.

In addition, the PERSONALITY Group provides personal data of applicants and candidates to intermediaries who provide the PERSONALITY Group with services and activities related to the processing of personal data, in particular:

External personnel and contractors: natural or legal persons established in the EU who provide the PERSONALITY Group with work or services related to its core business where personal data is or may be provided or processed, in particular external consultants and selection process coordinators, lecturers, other persons coordinating the selection process or processing the results of the selection process for the PERSONALITY Group.

Accounting, tax and legal advisors: natural or legal persons established in the EU who provide accounting, tax or legal advisory services to the PERSONALITY Group.

IT services and IT platforms: natural and legal persons established in the EU who are authors, operators or administrators of electronic platforms or social networks through which PERSONALITY communicates with employers, applicants or candidates, conducts online seminars, online interviews or transmits or stores information are the recipients of applicants’ or candidates’ personal data. These are the contractual intermediaries of the PERSONALITY Group, which are:

Operator of the RECRU recruiting software, Cloud-IT s.r.o., based at Jozefská 7, 811 06 Bratislava, ID No.: 46731610

Operator of the mailing server for email communication Websupport, s.r.o., with registered office at Staré Grunty 12, 841 04 Bratislava, registered in the Commercial Register of the District Court Bratislava I, Section Sro, Insert No. 63270/B

Separate controllers whose conditions for obtaining and processing personal data are governed by their own specific rules, such as in particular

• Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as “Google”)

• Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta (hereinafter referred to as ‘Hotjar’)

• LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Írsko (ďalej ako “LinkedIn”)

Prenosy

We do not transfer personal data outside the member states of the European Union or to an international organisation.

Withdrawal of consent

If we process data on the basis of consent, you have the right to withdraw this consent at any time. You may withdraw your consent by email to data@personalityhr.com or by notice sent by post to the Company’s address. Withdrawal of consent does not affect the lawfulness of the processing of personal data prior to its withdrawal.

Objection

With regard to data that we process on the basis of legitimate interest, you have the right to object to processing at any time on grounds relating to your particular situation. You may exercise your rights by email to data@personalityhr.com or by notice sent by mail to the Company’s address.

Your other rights

You also have other rights as a data subject, which are set out in section 5 of this information.

Affected persons: Affected persons for this case are persons who have responded electronically, by telephone, in person, by letter, or otherwise to the PERSONALITY Group’s invitation or opportunity to include to the database job candidates, i.e. persons who may be sent information about job offers and who may also be contacted as candidates for non-specified positions and whose data may be provided to non-specified employers looking for employees or workers and who have given their voluntary consent to such processing (hereinafter referred to as “Candidates“).

What data we process, on what legal basis, for what purpose and for how long.

Scope of personal data: The PERSONALITY Group processes candidates’ personal data to the extent that it is provided in the contact form or ascertained in a personal or telephone interview or ascertained from publicly available sources by the PERSONALITY Group after a candidate has expressed an interest in being included in the candidate database, generally within the scope of name, surname, title, date of birth, address, email, telephone number, professional history, language skills, education, salary expectations, as well as the data contained in the CV and other documents you have provided to us and the data contained in the records of interviews you have had with the PERSONALITY Group and data from publicly available data sources (in particular social networks, public speeches).

Purposes of processing:

1. Maintaining a database of job candidates, including the ability to share their personal data with unspecified clients of the PERSONALITY Group and to contact a candidate if they are a suitable candidate for a position with an unspecified candidate

2. Asserting, defending and proving legal claims of the PERSONALITY Group and employers related to the recruitment process of a job candidate or services provided by the PERSONALITY Group to employers.

3. Archiving, scientific research or statistical purposes.

Legal basis

The legal basis for the processing of candidates’ personal data for purpose 1 is the consent of the candidate within the meaning of Article 6 (1) (a) Regulation.

For purpose 2, the legal basis is Article 6 (1) f) of the Regulation, i.e. the existence of a legitimate interest of the PERSONALITY Group and/or the employer in asserting, defending and proving legal claims of the PERSONALITY Group and/or the employers related to the recruitment process of the job applicant or the services provided by the PERSONALITY Group to the employer.

For purpose 3, the legal basis in accordance with Article 6(1)(c) is the fulfilment of the legal obligation of the controller, arising in particular from Act 395/2002 Coll. on archives and registers and on the amendment of certain acts.

Processing time

For purpose 1, personal data are processed for the period specified in the consent, generally 3 years from the date of consent or until the consent is withdrawn, if sooner.

For the purposes of point 2, the data shall be processed until the expiry of the limitation period for private law claims, i.e. for a maximum period of 4 years from the end of the selection procedure in which the candidate’s data were provided, and, if legal proceedings have been initiated, then until the final conclusion of all proceedings and the recovery of all related benefits.

For the purposes of point 4, the processing period shall be determined by the retention period of the record, imposed by law or by the register, as a general rule 5 years from the end of the calendar year in which the data were obtained.

Categories of processors or other recipients of data:

The PERSONALITY Group provides personal data of applicants and employees to third parties, which are natural or legal persons or institutions established in the European Union that seek or recruit employees or workers for vacancies or similar positions (hereinafter referred to as the “Employer”). The employer is an independent operator within the meaning of the Regulation.

In addition, the PERSONALITY Group provides personal data of applicants and candidates to intermediaries who provide the PERSONALITY Group with services and activities related to the processing of personal data, in particular:

External personnel and contractors: natural or legal persons established in the EU who provide the PERSONALITY Group with work or services related to its core business where personal data is or may be provided or processed, in particular external consultants and selection process coordinators, lecturers, other persons coordinating the selection process or processing the results of the selection process for the PERSONALITY Group.

Accounting, tax and legal advisors: natural or legal persons established in the EU who provide accounting, tax or legal advisory services to the PERSONALITY Group.

IT services and IT platforms: natural and legal persons established in the EU who are authors, operators or administrators of electronic platforms or social networks through which PERSONALITY communicates with employers, applicants or candidates, conducts online seminars, online interviews or transmits or stores information are the recipients of applicants’ or candidates’ personal data. These are the contractual intermediaries of the PERSONALITY Group, which are:

Operator of the RECRU recruiting software, Cloud-IT s.r.o., based at Jozefská 7, 811 06 Bratislava, ID No.: 46731610

Operator of the mailing server for email communication Websupport, s.r.o., with registered office at Staré Grunty 12, 841 04 Bratislava, registered in the Commercial Register of the District Court Bratislava I, Section Sro, Insert No. 63270/B

Separate controllers whose conditions for obtaining and processing personal data are governed by their own specific rules, such as in particular

• Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as “Google”)

• Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta (hereinafter referred to as ‘Hotjar’)

• LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Írsko (ďalej ako “LinkedIn”)

Prenosy

We do not transfer personal data outside the member states of the European Union or to an international organisation.

Withdrawal of consent

If we process data on the basis of consent, you have the right to withdraw this consent at any time. You may withdraw your consent by email to data@personalityhr.com or by notice sent by post to the Company’s address. Withdrawal of consent does not affect the lawfulness of the processing of personal data prior to its withdrawal.

Objection

With regard to data that we process on the basis of legitimate interest, you have the right to object to processing at any time on grounds relating to your particular situation. You may exercise your rights by email to data@personalityhr.com or by notice sent by mail to the Company’s address.

Your other rights

You also have other rights as a data subject, which are set out in section 5 of this information.

Affected Persons:Affected Persons in this case are individuals who have contacted Personality Group electronically, by telephone, in person, by letter or otherwise in response to an offer of a webinar, training, seminar or other educational or informational event (an “Event“) or a request to receive an electronic publication.

What data we process, on what legal basis, for what purpose and for how long.

If you are responding to an opportunity for a paid or free webinar, seminar, training or other educational event organized by the PERSONALITY Group or requesting an electronic publication, please fill out the contact form with the following personal information: title, first name, last name, email, phone number, profession, employer.

We will use this personal data for the following purposes:

1. Event organisation: i.e. to allow you access in person or electronically to an event organised by the PERSONALITY group at the time and on the topic specified in the event form or offer;

2. Consultation: if specified in the event offer, then also to provide you with a time-limited telephone or online consultation option on the webinar topic

3. Delivery of requested content: if it is an electronic publication, so that we can deliver the requested publication to you.

4. Asserting, defending and proving legal claims of the PERSONALITY Group related to the services provided by the PERSONALITY Group

5. Tax and accounting purposes within the meaning of applicable law in respect of paid services/events to the extent of the data according to applicable law (identification, contact details and details of payment made or due)

6. Archiving, scientific research or statistical purposes.

By submitting the completed form and agreeing to the terms and conditions of the event, you are entering into a contract with the PERSONALITY Group company organising the event for a free or paid (depending on the terms and conditions of the event) consultancy service, under which the Company has agreed to provide you with access to the event, or to provide you with a face-to-face consultation for a specified period of time after the event you have registered for, or to provide you with information and educational publications produced by the PERSONALITY Group.

Legal basis

The legal basis for the processing of the personal data of the event’s participants and candidates for the purposes of points 1-3 above is Article 6 (1) (b) of the Regulation, i.e. the fact that the processing is necessary to carry out pre-contractual measures at the request of the data subject (pre-contractual relationship between the applicant and the company of the PERSONALITY Group organising the event or providing the electronic content) .

For the purpose of point 4, the legal basis of Article 6 (1) f) of the Regulation, i.e. the PERSONALITY Group’s existing legitimate interest in asserting, defending and proving the PERSONALITY Group’s legal claims related to the services provided by the PERSONALITY Group to employers.

For purpose 5, the legal basis in accordance with Article 6 (1) c) Regulation of the fulfilment of the legal obligations of the operator, arising in particular from the law on accounting and tax regulations.

For purpose 6, the legal basis in accordance with Article 6 (1) c) Regulation of the fulfilment of the legal obligation of the operator, resulting in particular from Act 395/2002 Coll. on archives and registers and on the amendment of certain acts.

Processing time

For purposes 1, 2 and 3, personal data is processed for as long as necessary to fulfil the obligations and commitments related to the event, publication or consultation. In the case of a paid stated in the consent, generally 3 years from its granting or until the consent is revoked, if sooner.

For the purposes of point 4, the data shall be processed until the expiry of the limitation period for private law claims, i.e. for a maximum period of 4 years from the end of the event/offer at which the data were collected.

For the purposes of points 5 and 6, the period of processing shall be determined by law or by the retention period of the record imposed by law or by the register, as a general rule 5 years from the end of the calendar year in which the data were obtained.

Categories of processors or other recipients of data:

External personnel and contractors: natural or legal persons established in the EU who provide the PERSONALITY Group with work or services related to its core business where personal data is or may be disclosed or processed, in particular external consultants and event coordinators, lecturers.

Accounting, tax and legal advisors: natural or legal persons established in the EU who provide accounting, tax or legal advisory services to the PERSONALITY Group.

IT services and IT platforms: natural and legal persons established in the EU who are authors, operators or administrators of electronic platforms or social networks through which PERSONALITY conducts online seminars, online interviews or transmits or stores information are recipients of applicants’ or candidates’ personal data.

Separate controllers whose conditions for obtaining and processing personal data are governed by their own specific rules, such as in particular

• Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as “Google”)

• Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta (hereinafter referred to as ‘Hotjar’)

• LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Írsko (ďalej ako “LinkedIn”)

Prenosy

We do not transfer personal data outside the member states of the European Union or to an international organisation.

Withdrawal of consent

If we process data on the basis of consent, you have the right to withdraw this consent at any time. You may withdraw your consent by email to data@personalityhr.com or by notice sent by post to the Company’s address. Withdrawal of consent does not affect the lawfulness of the processing of personal data prior to its withdrawal.

Objection

With regard to data that we process on the basis of legitimate interest, you have the right to object to processing at any time on grounds relating to your particular situation. You may exercise your rights by email to data@personalityhr.com or by notice sent by mail to the Company’s address.

Your other rights

You also have other rights as a data subject, which are set out in section 5 of this information.

Affected persons: Natural persons – owners and users of computers and other electronic devices used to access the PERSONALITY Group website

https://www.personalityhr.com/

What data we process, legal basis, purposes and processing periods

When you visit our website, small files – cookies – may be stored on your device. These serve either to ensure that the site functions correctly and optimally on your device (so-called essential cookies) or to enable the Company to make statistical and analytical inquiries about visitors to the site and their behaviour on the site (so-called optional cookies).

The legal basis for the necessary cookies is the legitimate interest of the Company in the proper functioning of the information site. For voluntary cookies, consent is granted by the visitor to the site.

The categories of personal data, the detailed purpose, the recipients of cookies (other than the Company) and the processing periods for cookies are set out in the following table

Consent wording:

By clicking on the consent link, the user of the electronic device grants consent to the operators, the PERSONALITY group, which consists of 1. Personality, s.r.o. with registered office at Svätoplukovo námestie 1/B, Nitra 949 01, ID No. 44 549 733, 2. Personality Leasing Services, s.r.o., with registered office at Svätoplukovo námestie 1/B, Nitra 949 01, ID No.: 45 275 742 and 3. Personality HR Consulting, s.r.o., with registered office at Rybná 716/24, 110 00 Prague 1, ID No. 021 55 982 (hereinafter together referred to as “PERSONALITY group” or “my“) consent to the storage of cookies on his/her device, by means of which the Personality Group and the other recipients listed in the table below obtain and process the data for the purposes and for the period of time set out in the table below. Consent can be withdrawn at any time, to withdraw consent contact us by email at data@personalityhr.com or adjust the settings on your device. Withdrawal of consent does not affect the lawfulness of the processing of personal data prior to its withdrawal.

Not granting/withdrawal of consent:

If you do not wish to give your consent, click on cookies settings link, where you will have the option to set the storage of cookies individually. If you have already given your consent and would like to withdraw it, please contact us by email at data@personalityhr.com

Objection

With regard to data that we process on the basis of legitimate interest, you have the right to object to processing at any time on grounds relating to your particular situation. You may exercise your rights by email to data@personalityhr.com or by notice sent by mail to the Company’s address.

Your other rights

You also have other rights as a data subject, which are set out in section 5 of this information.